BOARD MINUTES

July 1, 2009 Minutes
Meeting was opened in prayer by Brad Gray at Taziki's in the Colonade on July 1, 2009 at 11:45 am. Members present were:

LeeAnn Reese
Rebecca Kriner
Aaron Freeman
Brad Gray
Kelly Morris
Steven Bankston
Chris Dyson

Field condition/lights-Chris Dyson reported on the condition of the field and expressed concern over the timing of having the field in a safe playing condition. Chris will continue to monitor this issue with the BCS administration and report to the board for planning purposes. The shelf field is in a stressed condition due to construction in connection with the new lights being installed on the Varsity football field. Chris is in contact with Dr Mosbacker to discuss alternative preseason practice field availability and a date that the shelf field surface will be safe for play.

Fred Holladay filed his progress report by email concerning the new lights to be installed on the shelf. an estimate from Stone & Sons (which is regarded as generous toward CVYF based upon Brody Stone's relationship to BCS and CVYFL board members) suggest that the lights will cost approximately $25,000.

Financial Condition-Steven Bankston reported on the financial condition of the organization. Based on revenues from current enrollment of approximately 130 children and projected expenses, Steve estimates that we can pay for 50% of the estimated cost of new shelf field lights in the fall and the balance after enrollment for 2010.

The board unanimously approved installation of additional shelf lighting outlined in Fred's report subject to the contractor agreeing to accept 50% payment now and the balance after next year's registration. Fred is proceeding under these terms.

Equipment-Kelly Morris led a discussion regarding helmets and Jerseys. Plans were made for ordering jerseys, and 7/22 & 7/15 were designated as the dates for sizing helmets from 5-8 pm.

Registration-Leann reported that we have approximately 30 cheerleaders who have already begun practice at summer camp and Chris reported that we have 97 players currently enrolled.

Coaches and team doctors-Aaron and Rebecca Kriner reported on the assistant coach candidates and team doctors. Candidates were considered and approved by the board for each of our 3 teams.

New Business-a discussion was held regarding the number of boys registered for each team: 105-29; 120-33; 130-35. the board acknowledged that the 120 and 130 teams are very close to the size that requires be splitting of squads (when a team reaches 40 players, JSYFL by-laws mandates a split into 2 teams). Playing time was discussed and Brad Gray noted that the 120 pound coaches are planning to have 11 starters on offense and 11 starters on defense. Chris mentioned that Harvey and he had discussed a similar goal for the 130 pound team. If this plan is carried out and substitution/rotation of players is done responsibly, the board generally concurred that the enrollment, as it currently stands, will not necessitate splitting of teams in the 130 and 120 pound (6th and 5th grade) groups.
Meeting was adjourned at 1:15 pm.
from CVYFL April 3, Board Meeting

A meeting of the Cahaba Valley Youth Football and Cheerleading organization was held on April 3, 2009. Members in attendance were Aaron Freeman, Chris Donnelly, Fred Holladay, Rebecca Kriner, Steven Bankston and Kelly Morris. The meeting was opened with prayer.

The items discussed were:

Gameday Director-The board unanimously voted to elevate the position of Gameday Director to one of a full voting member. Pending approval of the organization at the 2009 summer picnic, the board will immediately recognize this position as a member with voting rights.

Coaches-The following coaches were approved for the 2009 Fall season
4th Grade-Chris Rasco
5th Grade-Brad Gray
6th Grade-Chris Dyson& Harvey Nix

JSYFL report-Brad Gray reported on upcoming items to be considered by the Jefferson Shelby Youth Football Organization, primarily the Community play rule and proposed new age "cut-off" date of May 1.

Field Lights-Fred Holladay reported on ongoing issues concerning field lighting renovations at BCS

Financial report-Stephen Bankston reported on our current financial condition. The organization currently has $3,297.36

Registration dates-Fall 2009 Registration Dates were set for Saturday 5/2 and 5/9 from 10:00 am until 1:00 pm

Date for meeting with Coach Yancy and Staff-Chris Donnelly was assigned the responsibility of coordinating this annual meeting

Cheerleader director-Several names of individuals who may be interested in this open position were considered. Aaron Freeman will speak with each and make a selection.

Gameday assistant-The importance of this position was again discussed in light of Fred Holladay's departure after the 2009 season

Others new/old business-none

The meeting was adjourned